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Conturo Prototyping, LLC

400 N Lexington Street, B10

Pittsburgh, PA 15208

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T: 855.501.3888

E: sales@conturoprototyping.com

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OFFICE MANAGER & BOOKKEEPER (Full Time)

JOB DESCRIPTION:

 

We are looking for an enthusiastic and collaborative Office Manager & Bookkeeper to perform a variety of administrative, functional, and clerical tasks. Duties of the Office Manager & Bookkeeper include providing support to managers and colleagues, assisting in daily office needs such as packing and shipping parts, managing our company’s general administrative activities, performing HR duties such as payroll and timekeeping, and entering financial information in our accounting software (Zoho). Confidentiality, excellent organizational skills, and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly.

 

REQUIREMENTS/ EXPERIENCE:

 

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Outstanding written and verbal communication skills

  • Strong organizational skills with the ability to multitask

  • Proven experience as an office manager and bookkeeper

  • Knowledge of office management systems and procedures (knowledge of Zoho accounting software is a plus)

  • Proficiency in Google GSuite for Work (Gmail and Google Sheets in particular)

  • Bachelor’s degree plus experience in communication, business, accounting, or related field

DUTIES:

  • Act as the point of contact for internal and external clients (phone calls, email requests and visits)

  • Organize and schedule appointments

  • Write and distribute email, letters, and forms

  • Order office supplies and research new deals and suppliers

  • Maintain customer and supplier contact lists

  • Book travel arrangements

  • Pack, ship, and deliver products to clients

  • Courier products to/from vendors

  • Balance and maintain accurate online ledgers

  • Match purchase orders with invoices

  • Invoice clients for completed orders

  • Coordinate bank deposits and report financial results on a regular basis to management

  • Monitor office expenses and tally and enter cash receipts

  • Pay vendor invoices and track bank account balances

  • Determine current financial trends and provide a review to management to act on

  • Monitor timekeeping

  • Run payroll every two weeks

  • Ensure security, integrity and confidentiality of data

SALARY & BENEFITS:

 

  • Competitive hourly wage based on experience and qualifications

  • Health insurance after completion of 90 days’ probation period

  • Paid time off

  • Positive, supportive work environment